Cheque Print Software

The check print software are the most popular in the commercial and business areas because of innumerable advantages the in the modern age. These printers are best for generating business. There are different types of commercial printers which are used for cheque printing. There are many reasons for using these printers some of them are mentioned hereunder: 

Various reasons to use check printers: 

Reduction of frauds – The main reason for using these check printers is that it helps in reducing the frauds. There have been cases where the duplicate cheques are being printed and given out in the market. With the advancement in the technology it has now become very easy to use these machines in order to reduce the frauds occurring during the money transfers from one bank to another. According to the studies conducted by the experts more than 90 per cent of the frauds have been detected during the process of clearing itself by using these cheque printing machines. 

Protecting the cheques – Every cheque is unique and in order to protect this uniqueness the cheque printing machines are useful. This knowledgeable printer is the most sought after in the business and different companies irrespective of the size of the company. 

Copy protection is another important feature which these printing machines provide. When the cheques are printed on these machines there are few code words which are present on the cheques. When the duplicate cheques are photocopied it easily reflects those numbers and hence one can come to know that it is unauthorized printing of these cheques. 

UV Sensitive Ink – There are many countries which use the UV sensitive ink. This type of ink is next to impossible to be faked. In this type of ink the data is not visible in the normal light the hidden details are secure; this data can be only viewed in the ultra violet rays. Hence if there is any fraud happening in the check printing it can be easily caught. 

The MICR checks are the buzzword of modern day banking. Most of the banks provide the MICR cheques. This is also considered to one of the best ways to detect frauds happening during the money transfers. It is also cheap as compared to the pre numbered cheques. One can save more than 10 cent on the MICR checks. In case of pre – numbered cheques if one makes a mistake then the cheque has to be discarded and one has to print another cheque. The time taken is also more; hence it is better to use the MICR cheque printing software so that the cheques are not wasted and it turns out to be cheap for the business. 

It is easy to connect the MICR cheque printing program along with the existing accounting program of the company. Hence one need not add an extra cost in order to install or buy this software. The MICR printing software prints all the cheque details in just one go and there is no need to keep on reprinting the cheques thus saving time and money. 

Cheque Truncation - A New Technology Initiative in India

Over the last decade, Indian banking has evolved over the traditional way of banking with use of innovative technologies. As a result, user experience has improved significantly. It is widely acknowledged by industry experts that technology can play a larger role in Indian banking, and one area that certainly craves for attention is cheque processing.

Though under the Reserve Bank of India (RBI) guidance, the e-banking systems has been implemented by banks that allows end-users to take advantage of online fund transfer, RTGS, e-cheques etc, India continues to write lot of cheques every day. People still believe in the physical instrument rather than on electronic media. The estimated cheques written in India are around 1.2 billion per year. This includes local, intercity, interstate, and intra state cheques. If we consider the whole cheque clearing process, it is obvious that these are not very effective. It takes about 15 days for inter-city cheque clearance. Apart from time consuming process, there are overhead costs for transportation and storage. In short, poor cheque clearing cycle reduces operational efficiency.

The Central Banks of many countries have exploited the technological innovations today and implemented the electronic transmission of images rather than the physical transportation of cheques for clearing. For example, the US has already implemented Check Clearing for the 21st Century Act (or Check 21 Act).

In India, the RBI has mandated the use of pilot Cheque Truncation Project in the National Capital Region. More than 10 banks are already processing their cheques through the system now. Based on the experience gathered, it would consider extending the coverage to other centers.

Cheque Truncation is the process of stopping the flow of the physical cheque issued by a drawer to the drawee branch. The physical instrument will be truncated at some point en-route to the drawee branch and an electronic image of the cheque would be sent to the drawee branch along with the relevant information like the MICR fields, date of presentation, presenting banks etc.

To wish away cheques were simply not possible so, the focus is on improving the efficiency of the Cheque Clearing Cycle. Cheque Truncation is the alternative. Contrary to perceptions, Cheque Truncation is a more secure system than the current exchange of physical documents in which the cheque moves from one point to another, thus, not only creating delays but inconvenience to the customer in case the instrument is lost in transit or manipulated during the clearing cycle.

Some of the challenges in implementing Cheque Truncation Solution are:

1. Integration with existing large banking systems - as banks have already invested on legacy system, it is important that the new system seamlessly integrate with the existing system
2. Security - In any financial software, security is of prime importance. Hence, information transmitted over electronic media should be secure enough
3. Changing the current workflow - There is often resistance to change. For any new system to be successful, users need to support the system as it changes the traditional way of working
4. Customer acceptance - in electronic cheque processing, merchants/customers need not visit the bank to deposit the cheque but they can scan their cheque from their desktop and submit for bank clearing. This calls for tremendous change in mindset among customers to feel secure to do transactions over electronic media

Some Implementation Guidelines

1. Banks need to evaluate their existing system, as they would have already invested good amount of money into it. So the solution they would like to implement should be able to integrate with the existing system as well as other heterogeneous systems with ease
2. Security of the system should be of prime importance
3. The new solution should be able to scale and meet the increasing demands from the customers and handle the load
4. Should be able to provide software as service to customers and related institutions
5. All systems are good only if people accept and ready to work with it. Hence, having a governance model in place is important and the current team should be enthusiastic enough to accept the new solution. Most companies forget this aspect, which leads to failure of the system

Beneficiaries of Cheque Truncation

1. Banks - have a simplified system to collect all the information from their merchants/branches, consolidate, process them and submit for clearance
2. Customers of banks - can electronically deposit large number of cheques without fear of loss in transit. For example, LIC collects thousands of cheques every day can deposit the cheque from its office rather than going and dropping cheques in multiple banks
3. Bank's Branches - teller can directly scan and deposit the cheque to its head office for clearing rather than transporting the cheque to the HO
4. Check processing centers - streamline back office operations for the banks with greater audit and tracking
5. Users of the system - can track the status from their desktop and plan their business or personal goals accordingly

Thus, with the implementation of cheque truncation solution, the need to move the physical instrument across branches would not be required, except in exceptional circumstances. This would effectively reduce the time required for payment of cheques, the associated cost of transit and delay in processing, etc., thus speeding up the process of collection or realization of the cheques.

Major advantages of Cheque Truncation

Cheque Truncation thus is an important efficiency enhancement initiative in the Payments Systems area that will help financial institutions in India to increase their top and bottom line and above all ultimate customer satisfaction. Apart from operational efficiency, Cheque Truncation has several benefits to the banks and customers in India

• Faster fund availability
• Better reconciliation and fraud prevention
• Cost effectiveness - reduce overhead cost in cheque processing - savings in transportation, storage of paper cheques
• Online tracking and audit of cheque status at any point of time
• Re-engineering the total receipts and payments mechanism of the customers
• Human resource rationalization - improved efficiency of bank employees

Article Source: http://EzineArticles.com/2417456

Making the Switch From Paper Cheques to Electronic Payment

As anyone doing business in Europe will know, cheques are no longer used as a method of payment in most European countries. Rather, it is standard practice for companies to publish their bank details on invoices, so that payment can be made directly to their bank account.

Within North America, cheque usage is on the decline. We believe that the tipping point is fast approaching where cheques will become the exception, rather than the rule, in business-to-business (B2B) payments. A significant number of corporations are planning to migrate the majority of their B2B payments to electronic payments.

There are numerous advantages to using electronic payment methods such as electronic funds transfer (EFT) to pay your suppliers and employees:

1. Security and internal control is significantly strengthened, reducing chance of fraud and theft. EFT payment approvals utilize strong on-line banking security, instead of much weaker paper-based signature approvals
2. Paper cheque stock no longer needs to be stored and secured
3. Clerical work and errors are reduced through automated efficiency
4. Ability to manage and forecast cash flow is improved. Payments can be set up with various due dates, and post-dated for up to 35 days
5. Stale-dated cheques are no longer a possibility
6. Bank reconciliations are simplified, as there will be no outstanding cheques to account for
7. Cheque printing, mailing and handling costs are eliminated
8. Payment approval process is streamlined. Payments are ready for approval immediately upon entry into the EFT system. Payments can be approved from anywhere, at anytime, by authorized signing authorities
9. EFT is environmentally friendly. Paper & ink used in producing cheques and envelopes is eliminated, as is the carbon footprint resulting from the physical distribution of cheques.

There are also a number of benefits to vendors and employees of implementing EFT payables. These include:

1. Assurance of prompt payment directly to vendor's bank account
2. Vendors have improved ability to manage and forecast their company's cash flow
3. Time and cost of handling and depositing cheques is eliminated
4. Risk of lost, stolen or damaged cheques is eliminated

The process to convert to EFT payables is relatively straightforward. Begin by gathering written authorizations from your suppliers to pay them electronically. This information can be collected on a single page form and includes your supplier's banking information, along with their agreement that payments will be made to the specified bank account. The supplier also agrees to notify you if they wish to change the account to which payment is to be made. These forms should be kept on file in the event of any dispute concerning where funds have been deposited.

Each bank has their own web portal and systems to enable their customers to process EFT transactions via the internet. Security tokens or USB keys, along with a user ID and password, are given to each person requiring access.

Multiple signing authorities can be easily accommodated, as each signing authority is given their own security token and access credentials. Before a payment transaction can be released for payment, all necessary approval authorities must first have signed on and approved the transaction. This is one reason why EFT is considered to be a far more secure method of payment than paper cheques.

Does your organization still pay its suppliers using paper cheques? If so, you may wish to consider joining the growing number of organizations that have converted their payment method from cheques to electronic payment, in the process realizing significant benefits.

Article Source: http://EzineArticles.com/6052100

What You Should Know About Manual Vs Laser Cheques

Manual vs laser cheques is a decision that has to be made when ordering checks. Laser checks could be imprinted from your printer. The accounting software program you're using will determine how many of these you'll be able to print at any given time. Selecting the best style of company checks for your small business is a vital decision. There are many online check printing companies that offer a full range of different checks. The laser checks are used by all kinds of companies. If you own an accounting software program such, you will want to order these types of checks which are compatible with that software.

There are these types of checks to complement hundreds of various kinds of monetary software. Check your individual banking manual to determine which checks are suitable for your business. If you aren't using a computer to keep track of your finances, you will need to order manual checks, that are printed 3-per-page. Both checks can be used to fulfill all your banking needs. They are produced efficiently for business purposes.

When selecting your style of checks there are some things you need to know. The checks that you can print yourself come in a number of formats. Excluding 3-per-page designs, these types of checks can be printed with the check on top, bottom or the middle. You will need to consult your present software program to find out exactly what style will work the best. An important step in purchasing company checks is actually determining the way you intend to use them. Will your personal cheques be used with regard to pay-roll, accounts payable or general disbursement.

These types of checks make business fast and simple. Apart from being handy, they're professional as well as clean looking. These checks tend to be suitable for all major organizations and accounting software packages. They work well with all kinds of printers. Lining these types of cheques on your computer is simple. You will be publishing your own company cheques very quickly.

There are several printers that offer high quality checks of this nature. They should meet or even exceed the most recent American Financial Organization standards. That means you don't need to worry about these checks because they are guaranteed to be able to be processed at the bank. For small business owners, the ability to print your own checks is very convenient.

When it comes to manual cheques, you will also need to use the correct software. Choosing these kinds of checks is a different process. These checks are hand written. They are used for very specific functions. These checks can be printed from your personal printer. The accounting software will determine how many you can print at one time.

You'll find 3-Per-Page checks inside styles like the Common Disbursement Checks, in addition to checks including a unique invoice box allowing you to pay several bills for a passing extravagant check. There are several companies that offer a variety of these kinds of checks. You can order either pay-roll checks, Multi Purpose as well as specifically designed Left-Handed Checks.

Manual vs. Laser cheques is really a matter of how they will be used. You can customize these checks in a variety of different ways. They are also available in many different colors. Most businesses apply their company logo on to the checks.

Article Source: http://EzineArticles.com/5586668

How to Print a Cheque (Check) Without Losing Your Wallet

The other day, I was looking for a way to print my cheques in a professional way. Spending a few

minutes on Google searching for "how Tom did it", I didn't get a clue. In the process I came across a great number of software vendors - selling software for printing a cheque.

Now, I really felt it was ridiculous to pay 50 pounds or $70 for something that MS-Word or MS-Excel  should be able to do without much pain.

All right. My expectations aside, there is no such thing as free cheque (Uncle Sam prefers "check") printer. So I decided to do something about it. Primarily for myself, but also for the folks who would like to  print cheques (against writing them by hand), but without losing a good day's earnings.

The Excel file that I have generated is suitable for HSBC cheques in UK, but it can be adapted for cheques issued by any other bank by making small adjustments (click & move). With a bit of automation, I can print the complete cheque leaf - that is, the small bit of paper (for my record) is  also printed. For this reason, you 'll have to unstaple your cheque-book, and remove complete leaf for printing.

If you don't want to unstaple your cheque-book, you can remove the text-boxes from the Excel

sheet-A.  In this case, you 'll have to fill in "your copy" part of the cheque by hand - or leave it empty - as most people do.

If you print the complete cheque (like me), you don't need to make double entries (i.e. on "your copy" part of the cheque and the the rest of the cheque that you submit to the bank). A single entry on Excel sheet-B will show up at two locations in Excel sheet-A. After you finish entering data for your cheque in Excel sheet-B, the Excel sheet-A 'd be ready for printing.

If you need to change the cheque book leaf margins, you can do so by opening the file in Excel and clicking on: File - Print preview - Margins.

I have stored the Excel template file (created in Excel 2003) for free access at MediaFire. Please send me an email for the excel template link ( of course, it is free for private or commercial use ).

That's all to it. Happy printing.

The author is associated with "misky wireless", an online security & surveillance equipment portal.

The benefits of using check printing software

Businesses of all sizes ranging from home-based businesses to financial institutions can all benefit from using check printing software. QuickBooks and other financial software allow you to manage businessfinances as well as record transactions. Adding check printing software to the mix makes writing checks even easier. Below are just a few of the many benefits of using check printing software to print business checks:

• Integration – Integrating check printing software with QuickBooks and other tools reduces the amount of time required to issue checks. Instead of writing checks by hand, use the software to print them. Since the data comes directly from your financial software, the check details are consistent and human errors are minimized.

• Professionalism – Professional-looking checks improve your credibility. They show others that you take your business seriously. In addition, check printing software allows you to include remittance information on the same sheet as your check. A variety of blank check paper is available that adds to your professionalism. Choose from pressure seal fold paper, check on top paper, check on bottom paper, and multiple checks per page paper.

• Security – Check fraud is a big problem that demands a response. Criminals use all kinds of methods to forge checks including "washing" and copying checks. Once they've manipulated an existing check into a blank one, they then write checks against the original account. Instead of using standard blank checks, use check printing software with secure blank checks. Security features built into the check paper can prevent many forms of check fraud.

• Secure check signing – Depending on the check printing software that you choose, you may even be able to automatically sign checks using a signature image file. Check printing software includes strict rules in regards to digital check signing to ensure that only authorized users may write and sign checks.

• MICR check printing – If you need to print MICR checks, check printing software with an MICR font is a must. Instead of using pre-printed checks, you can use your compatible laser printer to print your own.

• Speed – If your company issues a lot of checks, check printing software can dramatically speed up the process. Simply enter payment details into QuickBooks as you normally would, load the blank check paper into your printer, and start printing checks. There's no need to manually write checks or verify that you filled out the check properly. You can even use pressure seal blank checks and eliminate the need to stuff envelopes, further saving you time.

Check printing software, QuickBooks, and blank check paper combine to deliver numerous advantages to businesses of all sizes. Whether you write just one check per day or one hundred of them, check printing software can make a big difference in the professionalism of your checks, efficiency of your check printing, and security. If you need the ability to print an MICR font, check printing software provides it. Why write business checks by hand when integrated check printing software can make the task faster, more professional, and more secure?

Cheque Printing Software

Cheque Printing Software on loose cheques provided by banks with micro perfection (precise alignment), formats of various banks are scanned and loaded on the web site which can be downloaded from the website under the cheque library section. 

ChequeMate comes with unique features like current dated & post dated cheque printing, record slip printing, batch mode printing, month incremental cheque printing, cheque issue register, party wise, bank wise reports, import of data from excel file for printing, cancel cheque report.

ChequeMate provides a complete cheque printing which can print all the cheque elements; include Payee, Date, Amount, A/C Payee Only, Bearer, auto conversion from number to words etc. You are no need to write any, just fill 

Cheque print Software Features

General Features

• Supports multiple Account Holders ⁄ Bank Accounts
• Smart, quick, error free Cheque preparation
• Handy tool for all cheque related information
• Maintains a complete inventory of cheques
• User-friendly, flexible, powerful & reliable
• Improves accuracy and efficiency
• Works in existing environment of computer and printer
• Backup & Restoration of Data (including scanned Cheque formats)
• Auto system for software updates directly through the web connectivity

Installation & Setup

• Get started with ChequeMan in less than five minutes
• Simple installation and seamless web-based registration
• Convenient printer setup for smooth print of cheques

 Cheques printing & Cheque Book Management

• Interactive Cheque Format Designer
• Facility to import ready to pre-designed formats
• Cheque Book Management System
• Prepare and print up to 50 cheques in one lot
• Facility to view previously issued cheques at the point of cheque preparation
• Previously entered Payee Names comes up for auto selection
• Only the Payee and Amount required – rest taken care by system
• Auto conversion of number to words
• Preview of cheques – before actually printing
• Option for recording remarks against each cheque
• Auto current date in cheques with option for modification
• After cheque print command – gets a reconfirmation on printing before data is recorded
• Option to print on sequential cheque leaves or in any order as desired
• Post dated cheques can be issued
• Facility to record manually issued cheques
• Cancellation of cheques
• Restoration of cancelled marked cheques for reuse
• System for printing incomplete cheques (cheques with missing information)

Cheque Printing

• Payee batches for routine periodical cheque printing – useful for salary, rent, etc.
• Generate & print EMI cheques at amazing speed
• Import data from excel spreadsheet and print cheques

Queries & Reports

• Reports across Account Holders & Payees
• Cheque Issue Reports – Detailed / Summary
• Payee Cheque Issues – Detailed / Summary
• Cheque Book Reports – Detailed / Summary
• List of Cancelled Cheques
• Reports of Bulk Printing – Batch / EMI / Excel Import
• Incomplete Cheques and its tracking till updated
• Powerful Query Report – for extraction of filtered / specific information

Security Features

• Password protection for unauthorized access
• Double keying of amount before printing of cheques
• Records details of cheque cancellations
• Tracking of incomplete cheques

User Preferences

• Printing Font & Size selection
• Text & Amount formatting
• Printing of ‘Not Over …’ in Cheques

how to make cheque printing software

Cheque Printing Software is a basic application for printing checks in one style. The application is great for companies or small businesses that require check writing in more than one currency. The check writing software does not offer options allowing users to design their own checks, but offers bookkeeping features that will allow account reconciliation. It is not an application that will fulfill needs for all businesses, but it has options that may prove invaluable for some.

This application provides the ability for users to write checks in one of 174 different currencies used throughout the world. Cheque Printing Software manages multiple bank accounts in multiple currencies and has the capability to create and organize report data and account or check history. Their interface includes a login screen which keeps unauthorized users out and is password protected.

In addition to password protection, the application offers, check preview and a security system that reduces user error. Cheque Printing Software enables secure, flexible, and cost effective solutions for check writing and printing. The application does not print the Magnetic Ink Character Recognition (MICR) line that is on the bottom of checks. Banks use the MICR line to verify information on the checks they receive and to process large numbers of checks each day. Banks are able to manually process checks without the magnetic MICR toner line; however, some may require you to purchase MICR toner ink if you will be printing out large quantities of checks. We recommend that you buy check stock with a pre-printed MICR line.

Ease of Use

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The application’s graphical user interface (GUI) is visually pleasant and you can easily set up multiple bank accounts. Users can easily follow the icons to perform the functions they are looking for. To write a check we found that all you need to do is enter the currency type, payee name and check amount into the blank data fields and the check is complete. The unusual way the check amount is described may not be accepted by American financial institutions. For example, $75.25 would read “Seventy Five and Cent Twenty Five Only.”

Ease of Installation/Setup

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The software can be downloaded from the company website and is relatively hassle-free. Their website is user friendly and guides customers to the application they need depending on their computer. The download is quick and the instructions are easy to understand.

Help/Support

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You can navigate the application with the help of user friendly icons that are built into the interface where a help menu is not included. Their website proposes contacting them by phone or by email. Their office is located in India and we found that to call them, you will need an international calling plan or a calling card to get a decent rate. We also found that contacting them through email was easy and fast as they were eager to answer our questions.

Cheque Printing Software Summary:

Cheque Printing Software is only worth the price if your company deals with more than one currency. The application stands alone when it comes to currency options, however, the other features that are found in this application can be found in other applications with additional features as well. It is user friendly so if you decide this is the software you need, you should be happy with the results.